New Employee Onboarding

Onboarding Form

Welcome to the Vera C. Rubin Observatory team. The Rubin construction project is an independent operating center of the Association of Universities for Research in Astronomy (AURA), and while Rubin adheres to AURA policies, each center retains a degree of autonomy, so there are some slight but significant differences to be aware of. Also, as a distributed project with team members working at both partner institutions and the AURA Rubin center, it is vital that we all share a common understanding of Rubin policies, standards, practices, and tools. Docushare Collection-3551 contains all onboarding documents.

Orientation Presentation presentation-91

DocuShare basics training presentation-1842

The information on this Onboarding page is intended to orient you to Rubin culture, policies and procedures, and to acquaint you with the resources and tools available on the project intranet website. Bookmark the project intranet site or adopt it as your browser home page, since most of the resources you will need to conduct daily Rubin business can be accessed through the site.

AURA Standards of Workplace Conduct             Communications Code of Conduct




Project Administration Policies
Available via a link on the Policies & Forms page (part of the Documents menu), this document summarizes Rubin policies and refers to more detailed policy resources.

Accessible from the main navigation menu, these pages provide information important to all, including the Rubin Safety Policy and site-specific safety policies.

Available via a link in the Services menu, this page includes information vital to anyone whose work travel is paid for by Rubin. All travel must by pre-approved before the trip begins.

Available from the main navigation menu, these pages provide information important to all including requirements, responsibilities and guidelines.

Accessible through the Learning menu, Litmos houses, deploys, tracks and reports on training done throughout the project. Training required by our NSF agreement can be accessed via Litmos. As a new project member, you will receive an email providing instructions on what training you are required to take and how to access the training.

Communications Tools

Contacts Database
Accessible via a link in the Contact Info menu, the database contains contact information for everyone affiliated with the project.

Org Chart and AURA Center Directory
Available via links in the Contact menu, these resources describe who's who within the Rubin Project Office and provides contact information for them.

Accessible from the main navigation menu, these pages provide information regarding project-wide events/holidays and team members' availability.

Recurring Meetings
Accessible via the Meetings & Reviews link in the Calenders menu, this page displays a list of recurring meetings throughout the project with frequency and expected attendance.


Review Hub
Accessible via the Meetings & Reviews link in the Calenders menu, this site provides detailed information about upcoming and past reviews and meetings of project-wide significance.

Project Tools

Document Archive
Accessible from a link in the Documents menu, DocuShare is the library/archive used for most of the project's documentation.

Accessible via link in the Project Tools menu, Confluence is the project-standard collaborative workspace and discussion forum.

Accessible via a link in the Project Tools menu, JIRA is the project-standard issue-tracking tool.

Outlook Web Access
Accessible via a link in the Contact menu, this tool provides remote access to your LSST e-mail.

Accessible via a link in the Project Tools menu, a Glossary of Acronyms and a Glossary of Definitions.

Workplace Culture Advocates
Accessible via a link in the Services menu, these pages describe Rubin's program for improving our workplace culture and helping professional relationships and communications between Rubin project personnel.

News and Information

Project Reports and Project Management Office Team Meeting Minutes
Available via a link in the Project Tools menu, the page is a good resource for high level discussion of ongoing topics and issues.

Available on the site home page and on the left-hand sidebar of subsequent pages, the blog is frequently updated with news of interest to the entire project.

Available here, the Digest contains brief news items of interest to the project, the science community, and the public. It is distributed bi-weekly to all team members and other subscribers.


Human Resources
Accessible via a link in the Services menu, the AURA Human Resources department's website has links to Web Timesheets, and Ultipro, the HR information system, as well as general information such as benefits and programs.

Central Administrative Services (CAS)
Accessible via a link in the Services menu, this is the AURA website for the department responsible for purchasing, grants and contracts management, and financial reporting.

Building Access
950 N. Cherry Avenue:  Employees may access the building at any time via their Employee Identification Card issued by Human Resources during orientation.



When a new employee joins your team (regardless of home institution), please fill in this form:

The form is based on the official information located The form will notify the IT and Administrative staff of the new hire. You should direct your new hires to Onboarding and IT support pages.

Financial support for Rubin Observatory comes from the National Science Foundation (NSF) through Cooperative Support Agreement No. 1202910, the Department of Energy (DOE) Office of Science under Contract No. DE-AC02-76SF00515, and private funding raised by the LSST Corporation. The NSF-funded Rubin Observatory Project Office for construction was established as an operating center under management of the Association of Universities for Research in Astronomy (AURA).  The DOE-funded effort to build the the Rubin Observatory LSST Camera (LSSTCam) is managed by the SLAC National Accelerator Laboratory (SLAC).
The National Science Foundation (NSF) is an independent federal agency created by Congress in 1950 to promote the progress of science. NSF supports basic research and people to create knowledge that transforms the future.
NSF and DOE will continue to support Rubin Observatory in its Operations phase. They will also provide support for scientific research with LSST data.   

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