Travel Requests

Rubin Observatory provides travel assistance for individuals traveling on behalf of the project. Travel assistance includes agent assisted flight scheduling, hotel accommodations, car rental reservations and Amtrak (where available) through the Rubin Obs Travel Administrator, Erin Carlson. All AURA project members traveling on behalf of Rubin Observatory must have completed a Travel Request (TR) through the Reqless 2021 system. All non-AURA Rubin Observatory offilates will need to request travel through a TR form provided by the Travel Administrator. She will then submit the TR on your behalf. The TR must be filled completely with reason for travel, estimated expenses, destination points of travel and preferred airport location (especially when multiple airports may be considered; i.e. LGA, JFK, EWR / DCA, IAD, BWI / ORD or MDW / SFO, SJC,OAK). Additional information such as an agenda, suggested flight itinerary or conference website information is beneficial to the funding manager and Travel Administrator when considering and responding to a TR. The TR is then routed for supervisor review and approval. The TR is required for approval funds encumbered and allows the traveler to be covered in the event of an accident or other emergency. All travelers expected to travel on behalf of the project should read the Rubin Obervatory Travel Procedure.

Creating a Travel request:

Once a TR is approved within the system a copy of the TR is routed to the Travel Administrator and all Project Management Admins. You will receive a response from the Travel Administrator generally within 5 business days, depending on your travel dates. Otherwise you will be contacted at least 21 days prior to the travel date, as long as this travel request allows this period of time and depending on the current travel volume. Finally, AURA has made expense reimbursement simple and seamless with online Travel Expense Reimbursement through Reqless 2021. Similar to creating a TR, you will log back into the system, access your TR and click on Create TER. All non-AURA offiliates will need to send all documentation for the TER to the Travel Administrator or your subsystem Admin. Assistant, depending on volume. Please see the TER webpage for more information.

Financial support for Rubin Observatory comes from the National Science Foundation (NSF) through Cooperative Agreement No. 1258333, the Department of Energy (DOE) Office of Science under Contract No. DE-AC02-76SF00515, and private funding raised by the LSST Corporation. The NSF-funded Rubin Observatory Project Office for construction was established as an operating center under management of the Association of Universities for Research in Astronomy (AURA).  The DOE-funded effort to build the the Rubin Observatory LSST Camera (LSSTCam) is managed by the SLAC National Accelerator Laboratory (SLAC).
The National Science Foundation (NSF) is an independent federal agency created by Congress in 1950 to promote the progress of science. NSF supports basic research and people to create knowledge that transforms the future.
NSF and DOE will continue to support Rubin Observatory in its Operations phase. They will also provide support for scientific research with LSST data.   

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