Travel
Thank you for using our travel office to assist with your voyage to Tucson.
Allowable dates for reimbursement are July 26- August 2nd. Expenses outside of such a timeline are at the traveler's own expense or with the Director’s authorization, which must be in the TR.
Travel Requests (TRs)
We are aware that some of you do not have access to Reqless. Please fill out the affilate form above and submit it to the appropriate person for TR submission:
SLAC and affiliates: Regina Matter (regina@slac.stanford.edu)
Princeton and affiliates: Angela Lewis (angelaq@princeton.edu)
Non-AURA Affilliate Travel Form
Rubin and all others not mentioned: Nora Robledo (nora.robledo@noirlab.edu)
Guest Travel Form
All Travelers...
- All rates, prices, and estimates should be in USD$.
- Round up the estimates.
- Once the travel request has been approved, the traveler shall coordinate their travel plans with Erin Carlson, the Travel Administrator (TA).
- The TA determines which flights are compliant, reasonable, and allowable, while also considering any suggestions or preferences from the traveler.
- Recommended flights are sent to the traveler via email for review and selection.
- Once a reservation has been made, it must be ticketed (issued) by the end of the business day to ensure the fare (price).
- A review email is sent to the traveler to approve the final arrangements.
- Once the TA has received a reply email confirmation from the traveler, the travel itinerary will be ticketed.
- Fares are never guaranteed until the ticket is issued.
Hotel:
- Nightly rate at the hotel is $123+ tax/ night.
- Deadline for booking the hotel room is July 4th.
Meals & Incidental Expenses (M&IE) per diem: Tucson, AZ:
- $80.00: Full day
- $60.00: first and last day of travel,
- $20.00: breakfast, $22.00: lunch, $33.00: dinner, and $5.00: incidentals
Transportation to and from the Airport to the Hotel:
- AURA staff please take advantage of our business account with Uber or you are welcome to use any other reasonable form of ground transportation to and from the airport to the hotel. If you do not have an account, please let the TA know and she will sign you up.
- Car rental is not a reimbursable expense for this meeting unless previously approved and justified in the TR.
Airfare and Personal Mileage: Depending on your personal location.
- Please estimate at least 30% above the current air prices as fares are subject to change at any moment
- Air travel to or from Phoenix (PHX) must be previously approved and justified in the TR.
Local Meeting Attendees
There are no reimbursements associated with mileage, parking or meals for local employees this year. TR's should not be submitted.
AURA employees should be following the policy below for registration reimbursement. Please refer to Ranpal Gill for further questions regarding policy.
Take advantage of the Park and Rail to the Marriott. Park in one of the AURA lots and ride the Sun Link Rail- free of charge. Board at 2nd St./Cherry (17) and disembark at University/Tyndall (14).