Transportation

Guidelines

For those being reimbursed with LSST/AURA funds, all travel to the LSST2019 Project and Community Workshop in Tucson, AZ must be pre-approved and entered into the AURA Reqless System. The LSST Travel webpage may be found here: https://project.lsst.org/travel-home. Click the "Travel Request" button and then the “Reqless” button to submit a request. Before requesting travel, familiarize yourself with LSST/AURA Policies and Procedures and the set of instructions below that applies to you.

When filling out your travel request, please make sure your estimated costs are as follows:

Hotel: $115.00 plus tax, X amount of nights (depending on your need)
Per Diem: $61.00/ day
Taxi/ Shuttle: $100.00 roundtrip from Tucson International Airport
Airfare and Personal Mileage: Depending on your personal location

In general, please estimate a little higher than needed and always round up.

Once the travel request has been approved, the traveler shall coordinate their travel plans with the Travel Administrator, Erin Carlson.

Flight & Ground Transportation

Tucson (TUS) – LSST has negotiated exclusive ground transportation with a local service.  Approx travel to hotel, 40 minutes.

Uber, Lyft, taxi, etc...- unallowable for this meeting only. 

Arriving Phoenix (PHX) – Manager approval only. Approx travel to hotel, two hours.

Ground transportation will be direct billed to LSST and will not result in expense reimbursement to the traveler. 

All final confirmations (flights, hotel confirmations, ground transportation) will be emailed to you by the Travel Administrator the week of July 30th/ August 6th.

Local Meeting Attendees

If you would like to be reimbursed for local mileage (from your home institution to the hotel only), please be sure to follow the guidelines above to submit a Travel Request. 

If you have any other questions please contact your subsystem manager or the Travel Administrator.

Instructions for claiming reimbursement