For those being reimbursed with LSST/AURA funds, all travel to the LSST2017 Project and Community Workshop in Tucson, AZ must be pre-approved and entered into the AURA Reqless System. The LSST Travel webpage may be found here: https://project.lsst.org/travel-home . Click the "Request Travel" button to enter Reqless. Before requesting travel, familiarize yourself with LSST/AURA Policies and Procedures and the set of instructions below that applies to you.
When filling out your travel request, please make sure your estimated costs are as follows:
Hotel: $104.00 plus tax X 4-5 nights (depending on your need)
Per Diem: $59.00/ day
Taxi/ Shuttle: $100.00 roundtrip from Tucson International Airport
Airfare and Personal Mileage: Depending on your personal location
In general, please estimate a little higher than needed and always round up.
Once the travel request has been approved, the traveler shall coordinate their travel plans with the Travel Administrator, Erin Carlson.
Flight & Ground Transportation
Tucson (TUS) – LSST has negotiated ground transportation terms with AZ Stagecoach. Additionally, our travelers grouped in shuttles of four or more will have direct service from the airport to hotel and back again. Therefore, we will look to book many travelers round trip.
Arriving Tucson (TUS) - Reservations will be provided to AZ Stagecoach as a group manifest created by the Travel Administrator. Once you have claimed your luggage make your way to the AZ Stagecoach counter. Provide your name and the group name: LSST. You and those traveling around the same time will be checked in and placed on the next group shuttle. Your wait time will not exceed 30 minutes.
Departing the Westin La Paloma for the Tucson airport (TUS) your information will be provided to AZ Stagecoach by group manifest. Please confirm your departure information with Erin at the LSST registration desk.
Arriving Phoenix (PHX) – Since Phoenix is approximately 2 hours from Tucson, LSST has determined the best transportation option is to car share. LSST will assist travelers arriving into PHX with a rental car though Enterprise or National. Please coordinate with each other to ride share wherever possible.
Whether taking AZ Stagecoach or the Phoenix rental car option both will be direct billed to LSST and will not result in expense reimbursement to the traveler.
All final confirmations (flights, hotel confirmations, ground transportation) will be emailed to you by the Travel Administrator by the week of August 1st.
Local Meeting Attendees
If you would like to be reimbursed for local mileage (from your home institution to the hotel only), please be sure to follow the guidelines above to submit a Travel Request.
If you have any other questions please contact your subsystem manager or the Travel Administrator.