For those being reimbursed with LSST/AURA funds, all travel to the LSST2017 Project and Community Workshop in Tucson, AZ must be pre-approved and entered into the AURA Reqless System. The LSST Travel webpage may be found here: https://project.lsst.org/travel-home . Click the "Request Travel" button to enter Reqless. Before requesting travel, familiarize yourself with LSST/AURA Policies and Procedures and the set of instructions below that applies to you.
When filling out your travel request, please make sure your estimated costs are as follows:
Hotel: $104.00 plus tax X 4-5 nights (depending on your need)
Per Diem: $59.00/ day
Taxi/ Shuttle: $100.00 roundtrip from Tucson International Airport
Airfare and Personal Mileage: Depending on your personal location
In general, please estimate a little higher than needed and always round up.
Once the travel request has been approved, the traveler shall coordinate their travel plans with the Travel Administrator, Erin Carlson.
Flight & Ground Transportation
Tucson (TUS) – LSST has negotiated ground transportation terms with a local transportation service. Additionally, our travelers grouped in shuttles of four or more will have direct service from the airport to hotel and back again. Therefore, we will look to book many travelers round trip. More information will be updated on the webpage by August 1.
Arriving Phoenix (PHX) – Since Phoenix is approximately 2 hours from Tucson, LSST has determined the best transportation option is to car share. LSST will assist travelers arriving into PHX with a rental car though Enterprise or National. Please coordinate with each other to ride share wherever possible.
Whether taking a local transfer or renting a car in Phoenix, both options will be direct billed to LSST and will not result in expense reimbursement to the traveler.
All final confirmations (flights, hotel confirmations, ground transportation) will be emailed to you by the Travel Administrator by the week of August 7th.
Local Meeting Attendees
If you would like to be reimbursed for local mileage (from your home institution to the hotel only), please be sure to follow the guidelines above to submit a Travel Request.
If you have any other questions please contact your subsystem manager or the Travel Administrator.